Johannesburg

Fixed term

Director of Finance and Operations

About The Organisation

The Initiative for Strategic Litigation in Africa (ISLA) is a Pan-African and feminist non-profit organisation which engages the rule of law within African domestic and regional courts to advance women’s human rights and sexual rights. ISLA’s work is based on the belief that strategic litigation is a powerful tool for social change because it has the capacity to work in multidimensional ways, both within a given context and, critically, across contexts. We believe that strategic litigation can reframe understandings of entitlements before the law, challenge legal discourse on human rights violations, hold States and non-State actors accountable to violations of human rights and develop new norms. This is achieved by building networks across the continent that work in strategic litigation.

Overview of Work

The Director will provide strategic direction and oversight to the organisation’s financial management and development of the strategy. Reporting Staff: Accountant, and Office Assistant, Finance Manager, Senior Coordinator, Logistics Coordinator

Minimum Responsibilities

1.       Strategic Coherence

 

 

Steer the directorate functions and objectives towards organisation’s vision, mission and strategic objectives

Ensure that strategy and objectives are shared with staff on a systematic and regular basis

Actively promote ISLA’s vision and mission among operations staff

2.       Leadership and Management Lead the operations unit through a transparent, ethical, participative, and inclusive leadership style premised by organisational charter

Provide leadership, decision-making and strategic vision to the operations unit to enable competent, supportive, and compliance-based operations support services is provided to the organisation

Actively participate as a member of the management team, providing management input, feedback, and observations

Lead and facilitate conceptualisation and design of relevant operations implementation projects;

Monitor, track, audit, troubleshoot and provide operations projects implementation and oversight;

Ensure projects perform within pre-set timelines, budgets and deliverables

3.       Operations Directorate Establishment and Strengthening Keep abreast of relevant industry developments to ensure overall management preparedness, consistency of policies and procedures with laws and regulations and readiness for organisational growth

Conceptualisation and implementation of Operations Directorate’s core work

Ensure that directorate’s ways of working and procedures exist and are documented and known throughout the organisation

Provide oversight and management of the organisation’s operations functions to ensure the effective and efficient management and programme support;

Ensure there is a strong operational & logistics strategy to sustain high quality programme delivery across all levels of the organisation;

Ensure that appropriate systems and controls are in place to efficiently manage organisational & program resources;

Audit and ensure continuous improvement of current systems for effectiveness & efficiency;

Identify opportunities for implementation of new technologies that promotes efficiency;

Ensure that systems and procedures used are understood by programme staff and relevant programme beneficiaries;

Proactively identify risks and threats in collaboration with organisation’s management team and devise appropriate mitigation strategies;

Lead the organisational annual planning process.

4.       Effective and efficient financial planning and management functions Oversee the financial controls system of the organisation through implementation of strong finance policies and procedures, systems and processes;

Ensure the management reporting requirements of the organisation are met, including accurate and timely monthly management accounts, donor reports, quarterly forecasts and annual budgets;

Ensure the statutory and regulatory financial reporting requirements of the organisation are met, including reporting in a timely manner, oversight of audit processes, compliance with tax regulations and compliance with any other local and related donor requirements;

Support the directorates to ensure the financial resources are allocated according to strategic priorities and donor deliverables and do not exceed the allocated funds for the projects, through the management of the budget setting process and delivery of agreed budgets;

Ensure value for money is achieved by providing operations support to the organization in determining resource allocation decisions including through best procurement practices;

5.       Human resource management Development and operationalisation of all relevant HR policies and procedures and compliance thereof;

Manage HR matters, including recruitment and retention, staff development, benefits and compensations, consequence management, employee relations, holistic care and wellbeing etc.;

Together with the Executive Director and others in the Senior Management Team, responsible for conceptualising and implementing organisational human resource strategies.

Manage the staff assigned or direct reports, ensuring compliance with all areas of Staff Terms and Conditions of Employment and related policies and procedures, including those relating to cultural diversity; equal opportunities; recruitment; health and safety; training; supervision and performance assessment.

6.       Donor and other stakeholder management Negotiate and manage contracts needed to support the organisation

Critically review all legal agreements before signature by the Executive Director

Assist in the drafting of legal agreements

Maintain template agreements (such as grant and consulting agreements)

Ensure compliance with all contractual obligations and requirements

Support organisational resource mobilisation activities, including development of budgets, proposals, etc.

Management and maintenance of donor relationships and engagement.

Identify and develop strategies to optimise the grants administration process.

Production of financial reports for donors, including regular internal reconciliations and oversight of grants audits.

7.       Governance Participate in and support the organisation’s leadership and governance functions including development of frameworks and mechanisms for related institutional and capacity strengthening, strategy development and implementation, risk management and business continuity.

Compile relevant board reports and participate in board meetings

Minimum Job Requirements

Qualifications and Skills Requirements

 

 

 

Overview:

Minimum 5 – 10 years managing an operations department/unit

Advanced degree in business administration preferred or equivalent of 5 years or more in related experience

Human Resource Management qualification and extensive hands-on experience

Experience overseeing and supervising Finance Function

Knowledge of operations unit functions

Supervisory skills

Strategic planning ability

Experience developing standard operating policies and procedures

Experience in compliance management

Experience preparing funding proposals and budgets, working with donors and preparing donor reports

Familiarity and ability to direct procurement management standards

 

Essential:

Minimum of 5 years of experience in senior operations management (including Administration, Finance, HR, Grants Management, Information Technology)

Knowledge of South Africa labour law and non-profit regulatory requirements

Inclusive, intuitive supervisory experience

Ability to prioritise multiple tasks

 

Personal attributes:

Proven experience as Director of Operations or equivalent position

Excellent organisational and leadership abilities

Excellent analytical, decision-making and problem solving skills

Outstanding communication and people skills

Ability to manage multiple projects simultaneously with a constant eye on quality.

Strong crisis management and conflict mediation skills

Ability to communicate in a clear, empathic, and direct manner

Decisive, fact based decision-making skills

Punctual

Ability to be fair and balanced

Detail oriented

Knowledge Management and Compliance

Contribute to resource mobilisation

Contribute to grant management

Contribute to organisations monitoring and evaluation processes

Ensure effective and efficient finance and procurement process for area of work

Contribute to and participate in the organisation’s governance efforts and initiatives

Support ISLA’s organisational strengthening efforts by contributing to building a culture which strives for growth, continuous improvement and self-development

Additional Information

Salary Terms and conditionsQualifications and Skills Requirements

 

 

 

Working hours:

40 hours per week. Occasional work outside regular weekday hours, as required to do the job.

Overview:

Minimum 5 – 10 years managing an operations department/unit

Advanced degree in business administration preferred or equivalent of 5 years or more in related experience

Human Resource Management qualification and extensive hands-on experience

Experience overseeing and supervising Finance Function

Knowledge of operations unit functions

Supervisory skills

Strategic planning ability

Experience developing standard operating policies and procedures

Experience in compliance management

Experience preparing funding proposals and budgets, working with donors and preparing donor reports

Familiarity and ability to direct procurement management standards

 

Essential:

Minimum of 5 years of experience in senior operations management (including Administration, Finance, HR, Grants Management, Information Technology)

Knowledge of South Africa labour law and non-profit regulatory requirements

Inclusive, intuitive supervisory experience

Ability to prioritise multiple tasks

 

Personal attributes:

Proven experience as Director of Operations or equivalent position

Excellent organisational and leadership abilities

Excellent analytical, decision-making and problem solving skills

Outstanding communication and people skills

Ability to manage multiple projects simultaneously with a constant eye on quality.

Strong crisis management and conflict mediation skills

Ability to communicate in a clear, empathic, and direct manner

Decisive, fact based decision-making skills

Punctual

Ability to be fair and balanced

Detail oriented

 

Interested candidates must send a motivation letter highlighting your suitability to the role and a CV with contact details of three work-related referees to MaraisButton & Associates. We have been retained by ISLA to recruit this role.

Email: annelie@maraisbutton.co.za

Closing date: Friday 10th November

Contact will only be made with shortlisted candidates